ℹ️ To get the most out of this guide, we suggest reviewing the following articles first:
The Accounting Summary: A detailed overview of the accounting summary dashboard and how to navigate it.
Journal Entries: The raw transaction data that feeds into the Accounting Summary dashboards.
The Booking Statements: A breakdown of the booking statement components, including how to interpret each section.
Understanding your accounting reports
It’s important to understand how the Booking Statement and the Accounting Summary Dashboard work together — and why they may show different figures for the same period.
Two reports, two purposes
You will be working with two main reporting tools in Smeetz:
1. Booking Statement
Generated automatically on a fixed schedule (weekly or monthly, depending on your payout terms).
Shows total sales, deductions (e.g. customer balance, offline sales), and the net payout amount.
Includes VAT in all figures.
Used primarily for cash flow forecasting, payout reconciliation, and invoice validation.
Not filterable by custom date ranges — only based on the set payout periods.
2. Accounting Summary Dashboard
Fully customisable by date, sales channel, accounting code, and more.
Used for operational and financial reporting, revenue and fee allocation, and closing accounting periods.
Can be viewed by Transaction Date (when the booking was made) or Sales Recognition Date (when the service is delivered).
Also connects to Journal Entries for detailed, ledger-ready accounting exports.
💡 Because these two reports have different scopes and timeframes, some discrepancies between what was sold and what was received in a given period are normal and expected.
When to use what
Use case | Use this report |
Monitor incoming payouts and track fees | Booking Statement |
Close the books at month-end | Accounting Summary Dashboard |
Recognize revenue and VAT by product | Accounting Summary Dashboard |
Understand when money will arrive | Booking Statement |
Investigate or report sales by channel or code | Accounting Summary Dashboard |
Prepare your accounting journal entries | Journal Entries |
How to Use These Reports Together
The Booking Statement shows how much cash you can expect to receive, while the Accounting Summary shows when revenue and costs should be recognized.
Because the Booking Statement is based on expected payouts (not earned revenue), we recommend using transitory accounts to track the difference.
What are transitory accounts?
Transitory (or bridge) accounts temporarily hold values from the Booking Statement until they can be confirmed and moved to the correct revenue or expense accounts.
They help you:
Separate sales and fees across different months
Track payments not yet received
Avoid errors in monthly closings
At the end of each period:
Reconcile transitory accounts using the Accounting Summary and your bank statements
Reclassify the balances into final accounts for accurate reporting
💡 Transitory accounts make sure your cash flow and revenue are recorded in the right period.
Use case for your accounting
Let’s walk through a concrete example to illustrate how to handle a Booking Statement in your accounting.
📅 Scenario
On 05-10-2024, you receive a Booking Statement covering bookings made between 27-09-2024 and 04-10-2024.
💡 Reminder: Booking Statements are based on the Transaction Date (when the booking was made), not the Sales Recognition Date (when the service is delivered).
Breakdown of the Booking Statement
“Sales” Page Overview
This section of the Booking Statement shows total sales for the selected period, along with relevant deductions:
Item | Amount | Description |
Total sales | 15,400 | Total value of bookings made between 27-09-2024 and 04-10-2024 |
Customer balance | -1,000 | Deduction due to unsettled payments by customers. These may appear in a future statement once resolved. No fees are withheld on these amounts. |
Organiser (non-Smeetz sales) | -4,400 | Sales made outside the Smeetz platform (e.g. cash, bank transfers). No fees are applied to these transactions. |
Total deductions | -5,400 | Total of customer balance + external sales |
Booking statement balance | 10,000 | This is the net amount used to calculate Smeetz fees and determine your payout. |
“Account” Page Overview
This section shows what Smeetz will transfer and what fees are being applied:
Item | Amount | Description |
Payment on booking statement | 9,780 | The actual payout amount that will be transferred to your bank account. |
Invoice on booking statement | 220 | The Smeetz fees for this period, invoiced and visible in the "Invoice" section of your account. |
🧾 Suggested Journal Entry (as of 05-10-2024)
Here’s how this transaction could be recorded using transitory accounts:
Account | Debit | Credit |
Transitory Revenue Account |
| 15,400 |
Transitory Smeetz Payments Account | 1,000 |
|
Transitory account for external payments | 4,400 |
|
Transitory Smeetz Fees account | 220 |
|
Transitory Smeetz Payments Account | 9,780 |
|
Closing your accounts using the Accounting Summary
Let’s now look at how to use the Accounting Summary Dashboard to properly close your accounts at the end of a period — in this case, 30-09-2024.
Even though you received a Booking Statement on 05-10-2024, it includes bookings from two different months:
27–30 September → should be accounted for in September
01–04 October → should be accounted for in October
This split is important, because accounting is based on when the revenue is earned, not when it’s paid out. That’s why we use the Accounting Summary filtered by Transaction Date to isolate September data and ensure accurate revenue and VAT recognition.