In this article we will show you how to create 3 types of recurring time slots:
Case 1: Consecutive time slots of 30 min
Case 2: Time slots of 30 min with a 15 min break
Case 3: Time slots of 30min starting every 15 min
Step 1: Create a new time slot
Under Products > Activities, select the recurring activity for which you want to create time slots.
Go to Tickets > select a ticket > Date and time. Here you will see the list of all the recurrences created for this ticket. You can create new ones under “Add new date”.
Step 2: Define the time slot parameters
Section 1. "Opening date"
Start of recurrence
Determine the initial date from which the recurring time slots will begin. For example, if you want the slots to start on Jan 1st, 2024, select that date.
Start time and End time (opening times)
This will define the beginning and the end of recurrence during the day. For example, if you are open from 8 am to 6 pm, you should select these times.
Note that the "end time" is the time when the last slot will be finished.
If the opening hours are spanned over 2 days (from 8 pm to 2 am), the selection remains the same. You will be notified that the time slots will be created on 2 different days with the message “This session will span over two different calendar days”.
Case 1
Slot duration: 30 min
Break between slots: 0 min
This setup example will create consecutive 30 minutes time slots between 8 am to 6 pm, duplicated every day/week or month depending on the recurrence chosen (for example, participants will choose slots between 8 am, 8.30 am, 9 am, 9.30 am, etc.)
Case 2
Slot duration: 30 min
Break between slots: 15 min
This option can be helpful for giving yourself or attendees a short period of rest or transition time. The time slots will start every 45 min (the slots will start at 8am, 8.45 am, 9.30 am, etc).
Case 3
Slot duration: 30 min
Break between slots: -15 min
If you want the time slots to last 30 min, but start every 15 minutes (for example, participants will choose slots between 8 am, 8.15 am, 8.30 am, 8.45 am, etc.), you have to add a negative break. If the slot was 60 min, the negative break would be -45.
Section "Recurrence"
Determine how often the time slots should repeat:
daily,
weekly,
monthly (for example on the first Friday, or monthly on the 5th).
Section "Closing date"
Determine when the recurring time slots should end. You have three options:
Never: The time slots will continue indefinitely until you manually stop them.
On a specific date: Specify a specific end date for the recurrence. For example, if you want the time slots to end on December 31st, 2023, select that date.
After a certain number of days: Set a limit on the number of days the time slots should repeat.
Save your changes
At the end of the page, after defining all the parameters, click on "Save" to save your recurrence.
Then "save again" the modifications to the "date and time" tab in general.
Step 3: Review your time slots
Smeetz will generate the recurring time slots based on your specifications and display them in the calendar on your booking flow.
Go to Activity details > View activity page to see the result of your time slots and ensure they match your requirements (it can take up to a minute to load the changes).
