Create recurring time slots

This article will guide you through the steps of setting up a recurring time slot, considering parameters such as the start of recurrence, start time, end time, slot duration, break between slots, recurrence frequency, and closing date.

Smeetz allows you to manage your time slots for various events and activities. To streamline the scheduling process, Smeetz offers a feature that allows you to create recurring time slots. 

Step 1: Accessing the Smeetz Scheduler

1. Under Products > Activities, select or create the event or activity for which you want to create time slots.
2. Go to Tickets > select a ticket > Date and time. Here you will see the list of all the recurrences created for this ticket. You can create new ones under “Add new date”.

Under the section "Opening date", you will find the following parameters:

1. Specify the Start of recurrence: Determine the initial date from which the recurring time slots will begin. For example, if you want the slots to start on June 1st, 2023, select that date.

2. Set the Start time and End time: Determine the desired start and end times of your venue or activity. This will define the beginning and the end of recurrence during the day. For example, if you are open from 8 am to 6 pm, you can select these times.

   1. If the opening hours are spanned over 2 days (from 8 pm to 2 am), the selection remains the same. You will be notified that the time slots will be created on 2 different days with the message “This session will span over two different calendar days”.

3. Specify the Slot duration: Determine the length of each time slot, for instance, 30 minutes or 1 hour.

4. Set the Break between slots: If you want to include a break between consecutive slots, determine the duration of the break. This can be helpful for giving yourself or attendees a short period of rest or transition time.

Under the section "Recurrence", you can choose the recurrence of your slots:

1. Choose the recurrence frequency: Determine how often the time slots should repeat. Smeetz provides options such as daily, weekly, monthly (for example on the first Friday, or monthly on the 5th). Select the appropriate frequency based on your requirements.

Under the section "Closing date", you can choose when to end your recurrence:

1. Define the Closing date: Determine when the recurring time slots should end. You have three options:

   1. Never: The time slots will continue indefinitely until you manually stop them.

   2. On a specific date: Specify a specific end date for the recurrence. For example, if you want the time slots to end on December 31st, 2023, select that date.

   3. After a certain number of occurrences: Set a limit on the number of times the time slots should repeat. For example, if you want the time slots to end after 10 occurrences, specify the number 10.

Step 3: Creating the Recurring Time Slots

1. After defining all the parameters, click on "Save" to save your recurrence

2. Smeetz will generate the recurring time slots based on your specifications and display them in the calendars online as well as the calendars available on Smeetz.

3. Review the generated time slots to ensure they match your requirements.

Conclusion: By following the steps outlined above, you can easily create recurring time slots on Smeetz to efficiently manage appointments and scheduling for your events or activities. Smeetz's flexible options for defining time slot parameters, recurrence patterns, and closing dates provide you with the flexibility to tailor the scheduling process to your specific needs.

Step 4: Create additional recurrence (if needed)

You can create as much recurrence as you desire in case you have some special closing periods or special recurrence for a specific period by clicking on “Add a new date” again.